Committees and meetings

Page overview

Committee overview

  • Community Voices
  • Planning and Allocations
  • Disparities Elimination
  • Needs Assessment and Evaluation
  • Membership and Training
  • Executive
  • Grievance

How to join a committee

Council Members
Once elected, council members are assigned a committee. 
​
Community Members
Community membership on standing committees is left to the discretion of each committee. Once a community member has satisfied that committee’s requirements for membership (usually attending 3 out of 4 meetings), they have full voting rights for that committee. Community members are bound by the same committee policies as elected council members. Community members may participate in discussion about motions but may not vote at Executive Committee or council meetings. 

If interested in committee membership, contact us here.

Fiscal year 2026 council meeting calendar

Council minutes

2025-2026
February 2026 PDF
January 2026 (PDF)
December 9
​Council did not meet in November
October 14
September 9
August 12
July 8
June 10
May 13
April 8
March 11 (PDF)
February 11 (PDF)
January 14 2025 (PDF)
 
See council minutes from 2021 to 2024 on the minutes and meeting summaries archive.

Committee report summaries

March 2026
February 2026
January 2026
December 2025
​Council did not meet in November 2025
October 2025
September 2025
August 2025
July 2025
June 2025
May 2025
April 2025
March 2025

See committee minutes archive here.
To request additional council and committee minutes, contact us here.

Meeting structure overview

All meetings are open to the public. Meeting dates, times, and locations may change; please email the council office at [email protected] for up-to-date information. 

Quorum

A quorum is defined as one-third plus one of the seated membership and excludes any member who is on a leave of absence. ​A quorum must be present at any scheduled council or committee meeting in order for the council to engage in formal decision-making.

Code of Conduct policy 

​ The purpose of the Code of Conduct Policy is to: 
  • Provide guidance for appropriate behavior while conducting council business.
  • Establish procedures for addressing violations of the Code of Conduct.
  • These policies apply to council members, staff and other participants serving the council and its committees, as well as persons participating in meetings. 
​Council members, staff, and other participants are expected to: 
  • ​Sign and agree to the council’s Code of Conduct, as described below, on an annual basis.
  • Abide by the Hennepin County Non-Discrimination & Respectful Workplace policy.
  • Refrain from acts or threats of violence directed at other council members, staff, and other participants.
  • Conduct business in ways that are honest, respectful of diversity, compassionate, and non-judgmental.
  • Treat every other member with the courtesy and respect resulting from their legitimate right to be part of discussions and decision-making. This means that all council and committee members in meetings will have the opportunity to speak and be listened to, without interruptions.
  • Refrain from personal attacks on anyone; disagreements will focus on issues, not upon individuals.
  • Refrain from using language that is threatening, offensive, derogatory, culturally insensitive, abusive, or intended to be hurtful.
  • Refrain from engaging in activities that distract oneself or others from full participation in the meeting. Activities that may prove distracting include, but are not limited to working on non-council related projects, cell phone use, and engaging in side conversations.
  • Behave in a professional manner that reflects recognition of one’s responsibility to present and consider the concerns of specific communities, or population groups, while considering the overall needs of people living with HIV disease, and act on behalf of the communities, not one’s own benefit. 
  • Refrain from behavior that is disruptive, distracting or threatening with regard to any council-related business, whether such behavior is directed toward the council, its committees or its members & support staff, Ryan White service providers, employees or contractors. 
  • Take responsibility not only for abiding by these rules of conduct personally, but also for speaking out to assure that all members abide by them.
  • At all times, follow the law in all respects. Acts which may reflect negatively upon the council or create the appearance of impropriety, including but not limited to, being noticeably under the influence of intoxicants at council-related meetings or events, failure to disclose all conflicts of interest, allegations of violation of specific laws and regulations, dishonesty, and conviction of a felony or any federal crime shall be cause for immediate discipline, up to and including dismissal from the council, at the recommendation of the Executive Committee to the appointing authority.
  • Members shall receive authorization from Executive Committee and/or Council Staff to speak on behalf of or represent the Council in public forums.
  • Members seeking outside resources, financial or otherwise, must have approval from Executive Committee outlining who is approached for resources and outcome of solicitation. Resource solicitation is to be reported to the Planning and Allocations Committee with a full accounting of how resources were utilized within thirty days of the use of the resources.  

​It is expected that all council members, council staff, and other participants:  

  • Support decisions made by majority vote regardless of their personal position.
  • Understand and abide by the council’s approved bylaws and policies.
  • Take responsibility for their own actions.
  • Speak positively about the council in public; problems will be addressed within the group, not with outsiders. 
​What is misconduct?
Misconduct refers to violations of the Bylaws, Code of Conduct, and/or the Non-Discrimination Respectful Workplace policy, including but not limited to physical or verbal attacks or threats, bullying, conflict of interest violations, and continuously speaking out of turn. 
​For more information on council policies, see the About page.
​Decision-making process
​The council’s decision-making process shall be guided by Robert’s Rules of Order so long as Robert’s Rules of Order are not inconsistent with the bylaws. Decisions will be made by majority vote.
​Meeting accessibility
Please contact us by phone, email, or mail for accessibility and/or accommodations here.